The Invoicing Assistant is responsible for ensuring that all customer invoices are generated accurately and in a timely manner. This role involves collaboration with various departments to verify billing information, resolve discrepancies, and maintain comprehensive records. The ideal candidate will have strong attention to detail, excellent organizational skills, and proficiency in accounting software.

Key Responsibilities

• Invoice Preparation
• Generate and issue invoices to customers based on sales orders and service agreements.
• Ensure all invoices are accurate and comply with company policies and client agreements.
• Record Maintenance
• Maintain accurate records of all invoices.
• Update customer accounts and billing information in the accounting system.
• Discrepancy Resolution
• Investigate and resolve any billing discrepancies or disputes in a timely manner.
• Communicate with customers and internal departments to clarify billing issues.
• Reporting
• Prepare regular reports on invoicing activities in the tracker.
• Compliance
• Ensure compliance with all relevant regulations, laws, and company policies.
• Stay updated on changes in invoicing and billing practices.

• Any 4-year business course.

Experience

• One to two years proven work experience as an Invoicing Assistant is a plus, though fresh graduates are welcome to apply.
• Familiarity with invoicing software.

Skills

• Proficiency in accounting software (e.g., QuickBooks).
• Strong attention to detail.
• Excellent communication and interpersonal skills.
• Ability to work independently and manage multiple tasks simultaneously.